Fax/Scan Addenda can be used to include supplemental information not covered by other forms in Appraise-It's library.
Most default report skeletons include 5 Fax/Scan Addenda, although some smaller report types include 2. However, you can have up to 15 Fax/Scan Addenda in any report type. Follow the steps below to restructure a custom skeleton to include more.
1. If you have an existing custom skeleton, open a new report based on the custom skeleton and skip to Step 5. If you do not have an existing custom skeleton, open a new report of the type you would like to restructure and continue to Step 2.
2. Go to File ⇨ Save as Skeleton.
3. Enter a name for your custom skeleton (for example, "custom") and click Save, then OK.
4. Close the report, then open a new report using your new custom skeleton.
5. Go to Action ⇨ Restructure custom skeleton.
6. In the first section of the dialog, titled "Current contents of", scroll down and find the existing FAX/SCAN Addenda, then select the first entry in the list below the last FAX/SCAN Addendum.
7. In the second drop-down of the dialog, titled "Addenda available in selected library", select the next available FAX/SCAN Addenda (i.e. if the last FAX/SCAN Addendum in step 6 was Addendum E, select Addendum F here).
8. Click Insert Into. The addendum you selected in step 7 will be inserted above the addendum you selected in step 6, at the bottom of the FAX/SCAN Addenda list. Continue clicking Insert Into until all desired FAX/SCAN Addenda have been added (up to FAX/SCAN Addendum O).
9. Click OK.
10. You can use the dialog here to enter notes about the custom skeleton if you desire. Click OK.
11. Go to File ⇨ Save as Skeleton and overwrite the custom skeleton file that has the same name that you gave to the skeleton to save the changes.
12. Close the open report.
Your custom skeleton has been restructured. If your report was created with the custom skeleton you just restructured, reopen your report and the new FAX/SCAN Addenda will be available. If your report was created with a different skeleton, follow steps 13-17 to load it into your new custom skeleton.
13. In Appraise-It, click the Open button on the toolbar, or go to File ⇨ Open.
14. Browse to the report file you want to open and select it.
15. Hold down the "Ctrl" key on your keyboard while clicking Open.
16. Click OK if you get a message that says "The skeleton used to create the selected report could not be located. Please choose the skeleton that best describes your report."
17. Select the custom skeleton you just created and click OK. The report will now contain the new addenda. Make sure that you save the report.
